Guardian Desktop Application Overview

Guardian Desktop Application Overview



K2MS Guardian desktop is an application that is used to capture, display, retrieve and analyse antenatal, intrapartum and postnatal information captured on the K2MS Guardian System. Guardian desktop will be available on designated computers within your Hospital. When logged onto one of these computers, a Guardian icon will appear on your desktop as shown to the left.

The Home Page

Click on the Guardian icon to open Guardian desktop. Once Guardian desktop has loaded you will be presented with your Hospital’s “Reception Area” as shown below

On this screen you will see a collection of doors that represent areas of interest:

 Antenatal 

Open this door to create new pregnancy records and capture antenatal information

NOTE: Only available if you are recording the complete maternity record in Guardian

 Current Monitoring 

Open this door to review CTGs/ Partograms in real time. Lists women currently admitted to Birth Suite, displaying information similar to the central station chalkboard

 Post-Delivery 

Useful for adding birth & outcome information. Lists women currently admitted to Birth Suite and those that have given birth within the last two weeks.

NOTE: Only available if you are documenting the complete maternity record in Guardian

 Archive 

Open this door to search for & retrieve archived pregnancy records. Can also be used to filter and analyse patient data across a broad range of categories


Clicking on any of the doors will prompt you to identify yourself and enter your password or use your fingerprint to confirm that you have the required access to patient information. 
At the top right of the home page, you will see the following quick links:
  1. Use the  Search  button to search for a patient record. More information the search function can be found below.
  2. Use the  Tools  button for information about the application. You can also choose the default text size within the application here between small,  medium, and large.
  3. Use the  Admin  button to access the System administration functions. Click here for information on administrator functions

Searching for Patient Records

 Clicking on the Search button will display the following patient search dialog:


You can search by any of the available fields by clicking on the magnifying glass button closest to your search terms. An example of a search result is shown below:


Clicking on your chosen patient will open that record (after you authenticate by either fingerprint or password).

Pregnancy Record View

Once you have chosen a patient’s record, a screen similar to the one shown below will appear. The patients name, ID number and date of birth are shown at the top of the screen. Below this, tabs for the Woman, her Baby(s) and Reporting are displayed from left to right (Please note that prior to birth, the Baby(s) tab is not displayed).



Down the left hand side of the screen will be displayed a list of available patient information categories, customised for your organisation (the example above is likely to differ for your organisation). Completion status icons are displayed adjacent to the title of each tab as shown below:

A hollow circle indicates that no data has been entered for this category

If the circle is half full, it indicates that the category is partially complete

If the circle is full, the category is complete


Clicking on a category will display any notes available for that category on the right hand side of the screen.

If the information in the category can be edited or added to, the Heading at the top of the page will display a pencil icon beside it. Clicking on the pencil icon or the heading beside it will open the relevant data collection page for editing.

Adding or editing patient information

Clicking on the relevant heading or pencil icon will open the data collection pages for that category. If more than one page is needed to be able to collect the necessary information,  Next >  and  < Previous  buttons are displayed at the bottom of the screen. There is also a  X Cancel  button to allow the data entered so far to be discarded (this will not discard information previously entered and saved). Some fields may be mandatory and you will be prevented from progressing through the screens until you have competed the mandatory fields.



Antenatal Door

Open this door to create new pregnancy records and capture antenatal information. NOTE: Only available if you are recording the complete maternity record in Guardian


Current Monitoring Door

Open this door to review CTGs/ Partograms in real time. Lists women currently admitted to Birth Suite, displaying information similar to the central station chalkboard


Clicking on a row will open the bedside view for the currently monitored patient so you can review CTG trace, partogram, observations and progress notes. Intrapartum documentation cannot be entered or edited from this view, as this data can only be entered at the bedside.

Managing Ward Admissions and Room/ Bed assignment

Clicking on the  Manage Admissions  button at the top of this screen will display a list of beds and details of the patients assigned to those beds. This is a live representation and will update every two minutes. To manually update the list, you can select the  Update  button in the bottom right of the screen. The first column shows the room/bed number/name. At the bottom of the room list may also be displayed a list of women admitted to the ward, but not yet assigned to a room/ bed.
Use the  Admit Woman  button at the top of this screen to admit a woman to the ward. You will be required to complete some brief details before the woman's name will appear at the bottom of the list ready to be assigned to a room/ bed.




To assign or unassign a bed, the user can use the menu icon next to the room/bed. This will present you with the option to assign or unassign a bed. 

From the same menu as above, you can discharge/ remove the woman from the ward. 

Post-Delivery Door

Useful for adding birth & outcome information. Lists women currently admitted to Birth Suite and those that have given birth within the last two weeks. NOTE: Only available if you are documenting the complete maternity record in Guardian. Click on the desired row to open that woman's pregnancy record.




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